NOTE: This position is not eligible for Visa sponsorship.
PATHOLOGY AND LABORATORY MED (IN-PATH-IUINA)
Department of Pathology and Laboratory Medicine
This position serves as a research and education assistant and supports research administrative responsibilities and supports education responsibilities. The position serves as a combined support role within the Department of Pathology and Laboratory Medicine. This position requires the incumbent to make immediate decisions with sound judgment in regards to scheduling appointments, editing data, problem solving the day to day issues, performing various type transactions, and maintaining professionalism while building rapport with the customer and other daily contacts. This is a highly visible department that deal with diverse groups of staff, faculty, students, representatives, community, and others. The incumbent must be well versed in rules, regulations, policy, programs, services, building locations, activities, multiple area contacts, and other type logistics. Must be able to search for appropriate responses and or refer in order to effectively, efficiently, and professionally serve the customers and our constituents. Limited performance of the expected duties and responsibilities of this position can have less than positive affect on the department.
Primary Duties and Responsibilities:
- Responsible for organization and management of the pathology teaching specimens used by medical students, dental students, residents, and fellows. This includes formalin fixed tissues, plastinated tissues, glass slides, and digital teaching images. Assist pathology faculty with preparation for teaching sessions requiring pathology teaching specimens. Maintain all formalin fixed specimens by ensuring they are properly stored and formalin is replaced as needed. Maintain a digital database of all teaching specimens stored in the teaching lab so the inventory is available to faculty. Help prepare lab-set up and tear-down for pathology teaching sessions. Assist in the procurement of new teaching specimens.
- Oversee housekeeping and maintenance of lab equipment and facilities. This includes maintaining the education lab for inspection by outside organizations. Manage lab supplies and assist with other day-to-day administrative tasks related to the maintenance of the labs.
- Serves as a research administrative assistant and is the primary administrative point of contact for the Director of Surgical Pathology. Schedules and coordinates appointments, meetings, locations, and maintains electronic calendars. Appropriately coordinates travel, time, agendas, and meeting data. Attends meetings, takes notes, and actively interfaces daily with Pathology Laboratory management team, staff, students, faculty, etc. Handles all travel arrangements arranges for videoconferencing, telephone conference bridges, and provides other support services as requested. Organizes, files, retrieves slides, and assist with clinical research studies.
- Other duties as assigned.
High school diploma or GED and three years of related experience.
Proficient user of Microsoft Office Software, including Word, PowerPoint, Excel, and Outlook. Ability to make decisions regarding the prioritization of workloads and the urgency of issues that arise and act accordingly. Ability to effectively communicate and exchange information. Ability to collaborate among a diverse group of staff, faculty, students, representatives, and community. Possess a high level of judgment and decision making skills. Possess a high degree of professionalism, etiquette, and cultural sensitivity with an open and friendly demeanor. Flexible and available to adjust schedule to meet operational needs and objectives. Independent and able to work without supervision. Able to multi-task in a fast pace environment that requires attention to detail, awareness of others and situational needs and outcomes. Excellent customer contact and rapport building skills with ability to troubleshoot issues and solve problems. Ability to take pro-active action steps and timely resolve issues and concerns while meeting multiple deadlines. Experience with databases, spreadsheets, word processing, and presentation software, as well as other applications required for data organization, analysis, and business functions. Ability to maintain strict confidentiality of work and work related issues and concerns.
Bachelor's degree. Experience in an academic environment providing advanced administrative support.
Working Conditions / Demands
Must be able to perform essential job functions with or without a reasonable accommodation.
This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
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Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.